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Facilities Connect users that Áñ—†ÊÓƵ Data Administrators, Data Stewards, and Department Financial Administrators to Facilities Connect can access the FC Reporting. In addition, a variety of staff within Facilities Áñ—†ÊÓƵ access to FC Reporting.

Use the form to gain this level of access to Facilities Connect.

By default, FC Reporting users Áñ—†ÊÓƵ Tableau 'Interactor' access to the reports. An individual Tableau license is not necessary to interact and view published reports.

If you are interested in customizing the reports or creating new/unique reports, you can Áñ—†ÊÓƵ your access elevated to 'Editor' by completing the .

You can directly access the reports with the links in the "Reports" section below.

Alternatively, you can access the FC Reporting Tool in Tableau with your NetID go to:

After you enter you NetID and password into SSO, select "Facilities Connect" from the drop-down menu. 

The following reports are available to the Finance department and Program and Project Managers.If you need access, please contact facilities.connect@northwestern.edu.

• : Provides PO information for all Capital and Non-Capitalized projects. It includes the merchandising amount, total invoiced, and encumbrance by Project ID. Additionally, it allows users to filter by Vendor Name, Project Name, and Project ID.

• : Provides PO information for projects that are in the Complete status. Users can filter by Capitalized or Non-Capitalized projects, Building, Vendor, Project Name, and Campus.

• : Provides total shop charges against a WT including Labor Costs, Material Costs, and Misc. Costs by Project ID. Users can filter by Primary Project Manager, Project Type, Project ID, and Project Contact Name.

• : Provides a list of active projects by space (building, floor or space). The report is available to all members of Facilities.
• : Provides a GANTT chart view of capital projects by primary project manager along with the budget, planned start and end dates.

The following report is available to all Facilities staff. If you need access, please contact facilities.connect@northwestern.edu.

• : Provides two views for all active construction projects. The first tab displays active projects where a project manager from Capital Projects is assigned. The second tab displays active projects assigned to project managers not on the Capital Projects team. Both views are sorted by building and provides a graphical timeline of when a project starts and ends. It also provides the ability to filter by project manager, project status, and project phase.

• : Provides the user two different tables. The first table shows the percentage of work tasks completed on time vs. overdue based on planned and actual end dates by month. The second table shows timeliness of completed work tasks by shop filtered for work tasks more than 90 days overdue from planned completion date.
• : Shows all active work tasks by department responsible and by creation date.
• : Gives the user a list of all active work tasks by priority level by the number of days work tasks are outstanding.
• : Displays comparative data using snapshots from for a selected fiscal year. including information on area, percent allocation, occupants, and assignees by building, floor, and space.
• : Provides the area proration by department assignment, assignee, and function code by space ID, Áñ—†ÊÓƵ class, and organization.

• - provides a list of Service requests to look through with the Created Date/Time, Service Requested, Building, Task ID and Request Status.
• - provides a list of service requests that Áñ—†ÊÓƵ been pending approval for beyond 90 days (or other aging date).
• - provides a breakdown of non-building service requests sorted by school or departmental and by chart string.

The following reports are only available to people with Facilities Connect: Data Administrator, Data Steward security roles and limited Facilities staff. If you need access, please contact facilities.connect@northwestern.edu.

Reports Áñ—†ÊÓƵ been formatted in specific ways to ensure calculations are represented accurately. If you are exporting the data, please work with Kevin Grzyb, Assistant Director of Space Information, to ensure customized reports Áñ—†ÊÓƵ accurate calculations before presentation as prorations/ data can be inadvertently distorted.

We recommend downloading the cross tab view or using the full data set when exporting reports.

• - provides a list of Work Tasks to look through with the Task ID, Task Name, Task Description, and Status.
• - provides the user a list of active work tasks by requester.
• - provides a table showing the amount of Completed Work Task by shop and by Month color coded with the darker colors meaning more completed work tasks. The table is also sorted by shop with the greatest to the least completed work tasks starting from top to bottom respectively.
• - provides a graph showing the number of created work tasks by month along with the average number shown by a straight line across the graph. The graph also shows a trend line across the graph showing the general trend for the amount of created work tasks for the time period provided.
• - provides WT total charges by location, transaction date, requestor, request class, cost type, and debit department/account IDs. Can filter by department, transaction date, building name or address
• - provides a table showing total Work Task charges, total Work Tasks, and the average charge per Work Task broken down by month.

• Tableau Resource Guide: helps users navigate Tableau and get the most out of the standard reports.
• Customer Report Matrix: defines all the customer reports and their uses.
• Facilities Report Matrix: defines all school reports and their uses.
• Space Report Matrix: defines all Space reports and their uses.
• How to Save a Report: helps users save a report they Áñ—†ÊÓƵ modified.
• Data Dictionary: defines all the contents and terminology of the standard reports.

Do you Áñ—†ÊÓƵ questions or would you like additional support?

Please contact the FC Project Team at facilities.connect@northwestern.edu.