Advance Scheduling
Complete Application
The form for Spring 2025 has closed. Any additional reservation requests can be submitted after June 3.
Schedule 2025 - 2026
Below is the schedule for Advance Scheduling for the 2025-26 academic year here in Norris and the Satellite locations:
Summer Quarter 2025
- Requests for summer are on a first come/first served basis. The summer books will open on August 1, 2024. No email will be sent out. Please feel free to contact the Norris Event Management office on or after August 1 to request space.
Fall Quarter 2025 (9/1/25 – 9/20/25)
- Advance Scheduling Opens: Friday, November 1, 2024
- Advance Scheduling Closes: Friday, November 15, 2024
- Final Determination: Friday, November 26, 2024
Student Org & Department Meeting Space: Opens up Monday, December 2, 2024, at 9:00am
Winter Quarter 2026 (1/2/26 – 3/22/26)
- Advance Scheduling Opens: Monday, February 3, 2025
- Advance Scheduling Closes: Monday, February 17, 2025
- Final Determination: Monday, March 3, 2025
Student Org & Department Meeting Space: Opens up Monday, March 10, 2025, at 9:00am
Spring Quarter 2026 (3/23/26 – 6/14/26)
- Advance Scheduling Opens: Monday, May 5, 2025
- Advance Scheduling Closes: Monday, May 19, 2025
- Final Determination: Monday, June 2, 2025
Student Org & Department Meeting Space: Opens up Monday. June 16, 2025 at 9:00am
Summer Quarter 2026
- Requests for summer are on a first come/first served basis. The summer books will open on Monday, August 4, 2025. No email will be sent out. Please feel free to contact the Norris Event Management office on or after August 1 to request space.
Frequently Asked Questions
What is Advance Scheduling?
- Advance Scheduling is a reservation process which allows University events to request priority scheduling for venues managed by Norris Event Management. On the above dates university student organizations and departments are sent an email inviting them to submit their events to be considered for priority scheduling for that specific quarter.
Which events are eligible for Advance Scheduling?
- Any event may be submitted for consideration. The Norris Center Advisory Board has final approval of all events. Types of events that are likely to receive positive consideration include those that support the University or Norris Center mission, are open to the campus community, and/or are bound by date or location. It is important to understand that all events must be approved by the Norris Advisory Board.
Which spaces are included in Advance Scheduling?
- All Norris Center meeting rooms and event spaces
- Norris South Lawn
- Cahn Auditorium
- Shanley Hall
- Guild Lounge
- 2122 Sheridan Great Room
- 2122 Sheridan Performance Hall
Please note, you can request specific rooms but if they are unavailable we will make "best-fit" assignments for approved events. This may include working with other meeting and event spaces on campus if the requested rooms are not available for your event.
What if my Advance Scheduling Request is not approved?
- Reservations requests will be accepted after 8:30am on the above dates for both student organizations and departments. You can make your request by using Virtual EMS, stopping by the Administration office in Norris, calling (847) 491-2331 or emailing norris-events@northwestern.edu.
Outdoor Location Requests
The Norris University Center has implemented a new, more collaborative product to facilitate outdoor space requests on campus. This system will help to streamline outdoor request processes and enhance communication within these areas. We ask that all requests for outdoor space be submitted through the outdoor event system. These requests will follow the same timeline as above. You are invited to submit your requests for outdoor locations here.
Room Rates
Please reach out to the Events Planning office our current rates. Room rates are scheduled to increase September 1st, 2024. Events scheduled during Advance Scheduling will be be subject to the rates in effect at the time of the event.
Email d-cater@northwestern.edu if you need any clarification.